What to Do With Office Furniture During a Business Relocation
Moving offices is exciting. Office relocation can mean a team, a better location, a fresh start or simply a workspace that suits your business more comfortably.
Among all the plans for new desks, internet connections, signage and staff updates office furniture often becomes the biggest practical question.
What happens to all the desks, chairs, filing cabinets, shelves, meeting tables and reception furniture while your business is in between locations?
The answer does not need to be stressful. With a planning and flexible support from EMS Easy My Storage office furniture can stay protected organised and out of the way until new office is ready.
Start With a Simple Furniture Check
Before packing anything walk through office and make a list of every major piece of office furniture. This is a time to decide what office furniture is worth taking what office furniture needs repairing what office furniture can be sold or donated and what office furniture has reached end of useful life.
A relocation is an opportunity to refresh workspace. Office furniture may reveal that some desks no longer suit team that old filing cabinets are no longer. That broken chairs are not worth moving.
Try to avoid moving everything. Every office furniture item chosen not to move saves time transport costs and space in office.
For office furniture you do want to keep take a photos and label it by department or room. This makes unpacking easier later.
Use Storage When Move‑Out and Move‑In Dates Do Not Match
In a move leave one office on Friday and enter new office on Monday. In life it is often more complicated. Renovations can run late leases may. New office may need painting, electrical work or cleaning before office furniture can be installed.
This is where storage becomes incredibly useful.
Of rushing to find a temporary office large enough to hold everything or leaving office furniture in an unsafe location office furniture can be placed in a secure storage unit. EMS Easy My Storage gives businesses a place to keep desks, chairs, cabinets and equipment during transition.
It also gives flexibility. If new office is delayed by a days or even a few weeks office furniture remains protected while you focus on getting move right.
Protect Furniture Properly Before Storage
Office furniture is built to be used every day. Office furniture can still be damaged during transport or storage if it is not packed carefully. Start by cleaning each office furniture item. Dust, food crumbs and spills can cause problems if left sitting for a period.
Disassemble larger office furniture pieces where possible. Remove table legs, shelving sections and detachable drawers. Keep screws, brackets and small fittings in labelled bags, then tape or secure the bag to the office furniture.
Wrap desks, tables, cabinets and other hard surfaces with moving blankets, cardboard protectors or padded covers. Chairs should be covered to protect fabric, leather or mesh from dust. Avoid stacking items on top of delicate office furniture, especially glass tabletops or upholstered pieces.
A little extra care at this stage can prevent replacements later.
Keep Your Storage Unit Easy to Access
When placing office furniture into storage think ahead to the day office furniture will need to be collected. It is tempting to fill every corner but a packed unit can become difficult to manage.
Place office furniture and office furniture items you will not need immediately at the back. Keep needed pieces, important files, signage or spare equipment closer to entrance. Leave a pathway if possible especially if you may need to check office furniture before final move.
Label. Office furniture clearly. A simple label such as "Meeting Room," "Reception," or "Sales Team" can save hours of confusion when time comes to set up office.
Consider What Your New Space Really Needs
A relocation is more, than moving office furniture to a new address. It is a chance to think about how team works. Perhaps business now needs collaborative tables fewer individual desks, better storage or a more welcoming reception area.
Temporary storage gives you time to make those decisions without pressure. You do not have to force every item into the office on day one. Keep the furniture you're unsure about in temporary storage until the new layout settles and you understand what the team truly needs.
Office moves can feel overwhelming. They do not have to be. By sorting furniture putting it safely in temporary storage during the transition and planning the new layout with care your business can move forward with less stress.
EMS Easy My Storage gives you the space and flexibility to make your relocation smoother from start, to finish. EMS Easy My Storage is ready to help you every step of the way.